{"id":9,"date":"2008-04-07T12:11:06","date_gmt":"2008-04-07T19:11:06","guid":{"rendered":"http:\/\/dshsolutions.com\/wordpress\/?p=9"},"modified":"2008-04-07T12:11:06","modified_gmt":"2008-04-07T19:11:06","slug":"collecting-your-pop3-and-webmail-accounts-into-outlook-part-2-how-to-set-up-pop3","status":"publish","type":"post","link":"https:\/\/dshsolutions.com\/wordpress\/collecting-your-pop3-and-webmail-accounts-into-outlook-part-2-how-to-set-up-pop3\/","title":{"rendered":"Collecting your POP3 and Webmail Accounts into Outlook \u2013 Part 2 \u2013 How to Set Up Pop3"},"content":{"rendered":"<p>Make sure you\u2019ve glanced over Part 1 to make sure this process is right for you.<\/p>\n<p>Setting up your POP3 accounts into Outlook is a fairly simple process.\u00a0 However, in order to do this, you need to have the following information from your POP3 email account provider:\u00a0<\/p>\n<ol type=\"1\">\n<li>The Incoming Mail Server (POP3);<\/li>\n<li>The Outgoing Mail Server (SMTP);<\/li>\n<li>The Server Port Number (if it requires something other than the default).<\/li>\n<\/ol>\n<p>Please note that each email provider can have different and specific information for each of these areas and you may need to visit their site or call them to get this information.<br \/>\n\u00a0<\/p>\n<p><!--more--><\/p>\n<p>You\u2019ll also need your mail username (typically your actual email address) and password, which you set when you created the account.<\/p>\n<blockquote><p><em><strong>Note<\/strong>: Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors users see<\/em>.<\/p><\/blockquote>\n<p>Keep in mind that there is a lot of text below (and pictures so you know you\u2019re on the right track), but it is a pretty simple process and once you\u2019ve done it, all remaining accounts you need to add will just fly by!\u00a0 Don\u2019t hesitate to contact me if you have problems.<\/p>\n<p><strong>The Outlook Dialog<\/strong><\/p>\n<ol>\n<li>From within Outlook, click <strong>Tools&gt;E-mail Accounts<\/strong><\/li>\n<li>From the <strong>E-mail Accounts<\/strong> dialog, click <strong>E-Mail&gt;Add a new e-mail account<\/strong>, then <strong>Next <\/strong>.<br \/>\n<a target=\"_blank\" href=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/AddAcct.gif\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" align=\"textTop\" width=\"245\" src=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/AddAcct.gif\" alt=\"new email account\" height=\"186\" \/><\/a><br \/>\n<em>Click for larger image<\/em><br \/>\n\u00a0<\/li>\n<li>From the <strong>Server Type<\/strong> dialog, click <strong>POP3,<\/strong> then <strong>Next<\/strong><br \/>\n<a target=\"_blank\" href=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/email_settings.gif\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" align=\"textTop\" width=\"366\" src=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/email_settings.gif\" alt=\"General Settings Dialog\" height=\"287\" \/><\/a>&gt;<br \/>\n<em>Click for larger image<\/em><br \/>\n\u00a0<\/li>\n<li>From within the <strong>E-mail Settings (POP3)<\/strong> dialog, enter the following:<br \/>\n\u00a0<\/p>\n<ul>\n<li><strong>User Information<\/strong><\/li>\n<\/ul>\n<\/li>\n<blockquote><p><strong>Your Name<\/strong>: Enter your name as you would like it to appear in the From: field of outgoing messages.<\/p>\n<p><strong>Email Address<\/strong>: Enter your full email address (username@gmail.com)<\/p><\/blockquote>\n<\/ol>\n<ul>\n<li>\u00a0\n<ul>\n<li><strong>Server Information<\/strong><\/li>\n<\/ul>\n<ul>\n<li><strong>Login Information<\/strong><\/li>\n<\/ul>\n<\/li>\n<blockquote><p><strong>Incoming mail server (POP3)<\/strong>: pop.[your domain].com (usually this but not always.\u00a0 Godaddy uses pop.secureserver.net for all incoming accounts.<\/p>\n<p><strong>Outgoing mail server (SMTP)<\/strong>: smtp.[your domain].com (usually this but not always.\u00a0 Godaddy uses smtpout.secureserver.net for all outgoing accounts.<\/p><\/blockquote>\n<blockquote><p><strong>User Name<\/strong>: Enter your username (typically your full email name you@yourdomain.com)<br \/>\n<strong>Password<\/strong>: Enter your password<\/p><\/blockquote>\n<\/ul>\n<ol start=\"5\">\n<li>Click <strong>More Settings\u2026<\/strong><\/li>\n<\/ol>\n<ul>\n<li>\u00a0\n<ul>\n<li>From the <strong>General Tab<\/strong>, add the account name, as you want it displayed within Outlook.\u00a0<\/li>\n<\/ul>\n<ul>\n<li>I always add the <strong>Organization name<\/strong>.\u00a0 I also add the <strong>Reply E-mail address<\/strong>, but take care to add it here correctly or else all reply emails will not get back to you.<\/li>\n<\/ul>\n<\/li>\n<blockquote><p><em><strong>Note<\/strong>: This is just for your own personal use and will only display on your internal email account list.\u00a0 This is helpful if you have multiple email accounts in Outlook and helps distinguish them from one another, say, gmail from hotmail from msn from your own domain.\u00a0 As a naming convention process, I add the username only with a hyphen and the account, e.g., debbie-dshsolutions, that way if I have a multiple accounts with the same domain, I can see at a glance which account I want to use to respond with or start with.<\/em><\/p><\/blockquote>\n<blockquote><p><em><strong>Note<\/strong>: This can be a powerful feature if you are switching from one account to another or want to direct your clients from your personal account to your business account (or vice-versa).\u00a0 When you add a different reply email account, when your recipient replies to your email it will not go to the sending account, it will go to the account you designate in this field.<\/em><\/p><\/blockquote>\n<\/ul>\n<ol start=\"6\">\n<li>Click the <strong>Outgoing Server Tab<\/strong><\/li>\n<\/ol>\n<ul>\n<li>\u00a0\n<ul>\n<li>Check the box next to <strong>My outgoing server (SMTP) requires authentication<\/strong> and select <strong>Use same settings as my incoming mail server<\/strong>.<br \/>\n<a target=\"_blank\" href=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/smtp_server.gif\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" align=\"textTop\" width=\"283\" src=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/smtp_server.gif\" alt=\"Outgoing Server Dialog\" height=\"345\" \/><\/a>&gt;<br \/>\n<em>Click for larger image<\/em><br \/>\n\u00a0<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<ol start=\"7\">\n<li>Click the <strong>Advanced Tab<\/strong><br \/>\n\u00a0<\/p>\n<ul>\n<li>Make sure that <strong>Leave a copy of messages on the server<\/strong> is left unchecked unless you plan to do duplicative work organizing and deleting your emails \u2013 both on your webmail server and also within your Outlook.\u00a0 I don\u2019t recommend having this setting turned on unless you have a very specific need.<\/li>\n<li>Don\u2019t change the <strong>POP3 server<\/strong> or <strong>SMTP server<\/strong> ports unless your provider specifically requires it.<\/li>\n<li>Click <strong>OK<\/strong>.<br \/>\n\u00a0<\/li>\n<\/ul>\n<\/li>\n<li>Click <strong>Test Account Settings..<\/strong>. After receiving Congratulations! All tests completed successfully, click <strong>Close<\/strong>.<br \/>\n<a target=\"_blank\" href=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/testacct.gif\" rel=\"noopener\"><img loading=\"lazy\" decoding=\"async\" width=\"330\" src=\"http:\/\/www.dshsolutions.com\/images\/blogpics\/testacct.gif\" alt=\"Successful Test\" height=\"162\" \/><\/a>&gt;<br \/>\n<em>Click for larger image<\/em><br \/>\n\u00a0<\/li>\n<li>Click <strong>Next<\/strong>, and then click <strong>Finish<\/strong>.<\/li>\n<\/ol>\n<blockquote><p><em><strong>Note<\/strong>: Download the latest updates for Outlook from Microsoft. This will help prevent the most common Outlook errors users see. <\/em><\/p><\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>Make sure you\u2019ve glanced over Part 1 to make sure this process is right for you. Setting up your POP3 accounts into Outlook is a fairly simple process.\u00a0 However, in order to do this, you need to have the following information from your POP3 email account provider:\u00a0 The Incoming Mail Server (POP3); The Outgoing Mail [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12,9,10],"tags":[],"class_list":["post-9","post","type-post","status-publish","format-standard","hentry","category-office-windows-powerpoint","category-all-things-geeky","category-learn-how-to-use-your-softwarehardware"],"_links":{"self":[{"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/posts\/9","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/comments?post=9"}],"version-history":[{"count":0,"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/posts\/9\/revisions"}],"wp:attachment":[{"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/media?parent=9"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/categories?post=9"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/dshsolutions.com\/wordpress\/wp-json\/wp\/v2\/tags?post=9"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}